Employment Record Keeping and Personnel Files

This workshop is a ‘deep-dive’ into the varied and complex world of employment-related records that must be maintained by employers, the laws that govern employment record keeping and advice on managing, organizing, retaining and disclosing those records in what format and for how long. Paper personnel records/files vs. electronic storage and retrieval? We’ll cover it. Former employee personnel files? We’ll cover it. We will also cover a wide variety of reports that must be maintained and/or submitted to government enforcement agencies.

You’ll find answers to the following questions and many more:

  • How do you best organize employee personnel records, and what documents should not be in a personnel file?
  • What’s the best way to respond to employees, former employees and their attorneys’ requests for personnel records? How much time do I have to provide copies or permit an employee to review his/her personnel file?
  • Do employment records have to be kept in paper format, or can they be scanned, stored and reported electronically?
  • Record retention – what are the legal requirements and how long should you really keep personnel files and other employment records?
  • What specific EEO/employment posters must be maintained, and what has recently changed? What about remote location employees?
  • EEO-1 Report – who has to file, how do you do it, and what are the 2018 changes?
  • What records and reports do federal contractors have to maintain and file with the government? What about applicant tracking? VETS 4212?
  • What’s the best way to maintain and store I-9 Forms, and how long do you have to keep them? E-Verify?
  • What’s the impact of medical confidentiality rules on ADA, FMLA and workers’ compensation records? And what about maintaining and submitting to injury records to OSHA electronically in 2018?
  • Michigan’s New Hire Reporting Law – what is this really all about?
    Conducting applicant background checks and hiring – what documents come into play and how do I comply with FCRA?

This workshop is a must for any human resources or office management professional, but especially those new to the profession or responsible for record keeping, reporting and processing. Extensive written materials will be provided to be used as a resource on all aspects of employment record keeping.

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