Workshop

Employment Record Keeping and Personnel Files

This workshop is a ‘deep-dive’ into the varied and complex world of employment-related records that must be maintained by employers, the laws that govern employment record keeping and advice on managing, organizing, retaining and disclosing those records in what format and for how long. Paper personnel records/files vs. electronic storage and retrieval? We’ll cover it. Former employee personnel files? We’ll cover it. We’ll also cover a wide variety of reports that must be maintained and/or submitted to government enforcement agencies.

You’ll find answers to the following questions and many more:

  • Personnel Files: How do you best organize employee records, and what documents should not be kept in a personnel file?
  • Disclosure: What’s the best way to respond to employees, former employees and their attorneys’ requests for personnel records? How much time do I have to provide copies or permit a file review?
  • Paper vs. Digital: Do employment records have to be kept in paper format, or can they be destroyed after scanning, storing and reported electronically?
  • Record Retention: What are the legal requirements and how long should you really keep personnel files and other employment records?
  • Employment Posters: What specific EEO/employment posters must be maintained, and has anything recently changed? What about remote location employees?
  • EEO-1 Report: Who has to file, how do you do it, and is anything different for this year?
  • Federal Contractors: What records and reports do federal contractors have to maintain and file with the government? What about applicant tracking? What’s a VETS 4212?
  • I-9 Forms: What’s the best way to maintain and store I-9 Forms, and how long do you have to keep them? E-Verify?
  • Medical Records: What’s the impact of medical confidentiality rules on ADA, FMLA and workers’ compensation records? And what about maintaining and submitting to injury records to OSHA electronically?
  • Michigan’s New Hire Reporting Law: What is this really all about?
  • FRCA: Conducting applicant background checks and hiring – what documents come into play and how do I comply with Fair Credit Reporting Act?

This workshop is a must for any HR or office management professional, but especially those new to the profession or responsible for record keeping, reporting and processing. Extensive written materials will be provided to be used as a resource on all aspects of employment record keeping.

Please scroll down for additional details below.

  • Event Details
    May 2, 2019
    8:00 am - 11:30 am

Agenda: Thursday, May 2

8:00 – 8:30 am Registration and Breakfast
8:30 – 11:30 am Workshop Presentation