24 August 2018

Two Minute Update: Don’t Forget to File Your Vets-4212

Between enjoying the last days of summer and back to school, it can be easy to forget about Veterans Reporting Obligations. But, the time to file your VETS-4212 report is here.

Covered federal contractors have an obligation for recordkeeping and reporting under the Vietnam Era Veterans Readjustment Assistance Act or VEVRRA. VEVRAA requires covered contractors to annually report the number of employees in their workforce who are Protected Veterans, by job category and hiring location.

Protected Veterans are:
• Disabled veterans
• Active duty wartime or campaign badge veterans
• Armed forces service medal veterans and
• Recently separated veterans

The law also requires federal contractors to report the number of new hires during the reporting period who are Protected Veterans.

All federal contractors and subcontractors with a contract in the amount of $150,000 or more with any department or agency of the United States, or the military, for the purchase of goods or services must file a VETS-4212.

Contractors select a date in the current year between July 1 and August 31 that represents the end of a payroll period. That snapshot date is the basis for reporting the number of employees, and the twelve month period preceding that date is the twelve month covered period for reporting new hires. For example, if a contractor selects August 3 as their “ending period” it would report all covered veterans employed as of that date. All new hire activity from August 3, 2017 to August 2, 2018 would be reported.

The 2018 filing season started on August 1 and ends on September 30. Contractors may file their report online or download a blank form and mail it to the agency. If you file online you are required to log in with your unique user name and password. Contractors who use a paper option should return the completed report to the Veterans Employment and Training Service Center in Virginia.

Stay tuned for more recent OFCCP developments.