HIPAA Training Videos for Employer Sponsor Health Plans and Business Associates

Miller Johnson has created two separate videos to meet the needs of Employer Health Plan Sponsors and Business Associates of Health Plans.  For information on how to order the video appropriate for your organization, please continue reading.

Each video is less than one hour and can be viewed by employees from a desktop or laptop that has access to his or her work email address.  The videos include multiple choice questions at various intervals to ensure employees are watching and engaged during the entire video.

What is the difference between the two training videos?
The Employer Training Video is for employers in their capacity as health plan sponsors.  This video focuses on the employer’s HIPAA obligations with respect to the protected health information (“PHI”) of participants in its health plans.  We anticipate that employers will want each employee in their organization who may have access to PHI in connection with its health plans to undergo the training.  Typically, this would include employees working in your benefits, HR, payroll, finance, risk management and IT areas.

The Business Associate Training Video is for business associates such as insurance agents and third party administrators who provide services to employers in connection with their health plans.  A business associate will want each employee who may have access to the PHI of participants in its client health plans to undergo the training.  Very possibly this will include every single employee in the business associate’s organization.

What is the cost of the video?
The initial cost of the training video is a $250 subscription fee plus a $25 fee for each employee who views the video.  The subscription fee applies for 12 months.  After 12 months, if you want to continue to have access to the training video for new hires or refresher training, a new 12-month subscription fee will apply.  Also please note that we expect to periodically update the training video for new legal developments.  We will let you know when new materials are available.

What are the advantages of the video?
There are several advantages of the video.  First, each employee to be trained will log on and you will receive a report to see who has viewed the video and who is registered but has not.  This will not only ensure full attendance but will also provide you with a valuable tracking tool to demonstrate you are complying with the HIPAA training requirement in the event of an audit or other legal challenge.

Second, the video is a convenient training method.  They can view the video anytime and anywhere.

Third, the training video is a way for you to not only train your existing employees but also new employees in the future.  The group to be trained may change over time.  For example, new employees may be hired or may transfer into the group requiring training.  The training video allows you to train these additional individuals in a convenient, cost effective manner.

Ordering the Training Video for Employer Health Plan Sponsors
Visit our video ordering website videoorders.millerjohnson.com and select the HIPAA Training for Employer Health Plan Sponsors video subscription option.  Follow the instructions to register your employees for the service. After reviewing your order, we will send instructions on how to pay online with a credit card.  After your access is setup, instructions on how the service works will be emailed.

Ordering the Training Video for Business Associates
Visit our video ordering website videoorders.millerjohnson.com and select the HIPAA Training for Business Associates of Health Plans video subscription option.  Follow the instructions to register your employees for the service. After reviewing your order, we will send instructions on how to pay online with a credit card. After your access is setup, instructions on how the service works will be emailed.

Other HIPAA Compliance Services
Miller Johnson offers additional HIPAA compliance tools in the form of a turnkey kit for both Employer Health Plan Sponsors and Business Associates of Health Plans.  For more information and to order, please visit http://millerjohnson.com/hipaa-hitech-compliance-kit/ on our website.  The kits contain various documents in both hard copy and electronic form, including:

  • Instructions to take all steps to comply with the HIPAA privacy and security rules
  • Documents to appoint a privacy officer and security officer and a description of their duties
  • Sample written privacy policies and procedures
  • Sample written security risk analysis
  • Sample breach notification notice and procedures
  • Sample business associate agreement and cover letter
  • Annual compliance checklist
  • Sample training PowerPoints

Miller Johnson also offers half-day workshops on compliance with the HIPAA privacy and security rules including the subsequent federal law HITECH.  The workshops focus on employers in their capacity as health plan sponsors and business associates of employer health plans.  Please check our Events page for dates for any workshops.

If you have any questions concerning HIPAA or the training video, please contact Mary Bauman or any other member of the Miller Johnson employee benefit practice group.